NESCol SA AGM Information

 

What is an Annual General Meeting?

 

An Annual General Meeting is also known as an AGM, and is held once a year.  This is meeting with the Students’ Association (the “SA”) in which all Students at North East Scotland College (“NESCol”) are invited to attend. 

 

As a Student at NESCol, you are automatically a Member of the SA and therefore have a say in how it is run and managed.  The only exception to this is if you have formally opted out of the SA.  For further information please see the SA Constitution, Schedule 1.

 

The AGM is a meeting where the Sabbatical Officers update you on what has happened within the SA over the past Academic Year.  This also provides them with a chance to keep you informed of any decisions that have been made, and plans for the future of the SA.  You can present your thoughts and opinions on the SA (and NESCol as a whole).  This will be an opportunity to vote on what you would like the SA to do.  This is your chance to question the Sabbatical Officers and hold them to account.  But, most importantly, this is your opportunity to help make big decisions as to what the SA does for the Students of NESCol.

 

What happens at an AGM?

 

Firstly, the Minute Taker will take a register.  This will allow the Chair to count how many Students attend.  A minimum of thirty (30) Students must attend for the meeting to be quorate, and for votes to count.  This is in line with our democratic procedures as outlined in the SA Constitution, Schedule 11, Section 11.5. 

 

The Chair will then thank all attendees and will give a brief run through of what will happen during the meeting.  There will be plenty opportunity for discussion, as well as voting on certain items, and this will be explained by the Chair at the start of the AGM.  This will also be detailed in the Agenda, which will be circulated prior to the AGM.

 

The Agenda

The AGM should follow a basic Agenda.  This is as follows:

  1. Opening Remarks
  2. Apologies
  3. Minutes of the Previous Meeting
  4. Matters Arising from the Previous Meeting
  5. Constitutional Matters
  6. Sabbatical Reports and Questions
  7. Motions and Items for Discussion
    1. Motion 1 – “Wheels Please”

       

      Proposer:       Aleksandra Kusowska Koziol, 

      Seconder:     Beata Przerada, 

       

      AGM Believes:

      There is not enough car parking on the premises of the Gallowgate Campus.  The Gallowgate Campus is in Aberdeen city centre, which has a lot of “pay and display” parking.  

       

      AGM Further Believes:

      Many Students travel by car, either on their own or by car sharing with other Students.  Parking is an additional cost incurred on a daily basis. 

       

      AGM Resolves:

      To work with Aberdeen City Council in order to provide manageable car parking costs for Students during term time.  By working together (alongside NESCol) we could arrange meetings to find solutions so that all those travelling by car have fair access to the Campus. 

       

       

      Motion 2 – “Climate Mate”

       

      Proposer:       Aleksandra Kusowska Koziol, 

      Seconder:     Louise Paterson, 

                                                                                                  

      AGM Believes:

      Our environment is changing. Our seas are full of rubbish, plant life takes longer to bloom, we see the change in our weather.  It is important to make our cities sustainable and help our environment restore itself.  We can work to make our Campuses even greener and add value to our wellbeing. 

       

      AGM Further Believes:

      Organic waste can now be processed into compost, or even (due to technological advances) into biogas.  Said biogas can then be used as a source of renewable, sustainable energy.  There is a lot of organic waste (such as food) that is simply being thrown into the general waste bins.  Aberdeen City Council has noted that the local environment profits from recycling processes.  Organic waste constitutes around 30% of the total wastage in some parts of the world.  Paper towels found in the restrooms are normally put in the general waste bin, when these could be recycledtoo.

       

      AGM Resolves:

      To look into the provision of recycling bins in eating areas and restrooms.  This will help with overall climate change, and make our cities more sustainable.   

       

       

      Motion 3 – “Fuse to Reuse”

       

      Proposer:       Aleksandra Kusowska Koziol,

      Seconder:      Vivienne Tóth, 

       

      AGM Believes:

      People produce a lot of waste over their lifetimes.  It has been found that the recycling bins provided at College are not being used properly.  It is clear that Students do not know how to sort their waste, or understand the importance of doing so properly. 

       

      AGM Further Believes:

      We could raise awareness of issues surrounding recycling correctly which is necessary to realise a sustainable society.  We can improve our recycling targets, which helps the environment improvement.  Also, Students need be more confident in helping the environment.

       

      AGM Resolves:

      To contribute to our environment.  Guidelines for information and even some training to educate staff and Students on how to recycle could be arranged. We believe it is important to meet the standards and educate our Students and staff how to take care of our environment by using the resources provided by College to its full potential.  There is an initiative from Aberdeen City Waste Council to provide educational information towards raising awareness in society. 

       

      Motion 4 – “Safe Rave”

       

      Proposer:       Aleksandra Kusowska Koziol, 

      Seconder:     Karena Wetherall, Regional President

       

      AGM Believes:

      Altens Campus is situated outwith Aberdeen at the Altens Industrial Estate.  The road from the bus stop to the Campus is not disabled-user friendly.  There are buses that run daily on a limited service and there are none between the hours of 9.00am and 4.00pm.  The pavement does not provide a satisfactory safe place to travel for any disabled users. 

       

      AGM Further Believes:

      It is understood that the road belong to the Local Authority.  However, it is ethical to provide a safe journey for all disabled Students so that they can reach their educational establishment.  There are very few “low dip”kerbs which makes crossing the road difficult for wheelchair users.  As well as this, the road is a high traffic area (primarily used by heavy goods vehicles (“HGV’s”) which is a danger to disabled Students.   

       

      AGM Resolves:

      To initiate conversations between the SA, alongside NESCOL and the Local Authority in order to highlight issues that disabled Students face.  The SA could also approach First Bus to see if they will increase the number of buses timetabled on that route. 

       
  8. Financial Statements
  9. Affiliations
  10. AOCB

Please note that “Constitutional Matters” will only be raised if there are any items that need adopted into the Constitution.

 

The “Affiliations” section will cover any external organisations to which the SA is affiliated.  This will include details of any subscriptions, fees paid, donations made etc. in the past Academic Year.

 

Voting

At the AGM, everyone in attendance will be given a voting card.  When the Chair indicates it is time for you to vote (Such as during a Motion) you simply need to raise your voting card in the air and remain with your hand up until the Chair asks you to lower your hand.  You will have the option to vote For (in agreement), Against (in disagreement) or Abstention (declining to vote).  Once all votes have been counted, the Chair will announce the result.

 

Can I Vote?

 

All current Students enrolled at NESCol are eligible to vote, unless they have formally opted out of being a part of the SA.  In order to vote, please remember to take your Student Matriculation card.  You will need to show this so you can receive your voting card. 

 

Why Should I Go to the AGM?

 

The AGM is a very important event for the SA.  It gives Students power to help establish the SA the way you want it.  This is your chance to have a say in how the SA is run, what work the Elected Officers do on your behalf throughout the year, and the direction in which the SA should head. 

 

What is a Motion?

 

A Motion is a text submitted by Students to shape the policies of the SA.  Motions are there for make a difference to the Students’ educational journey.  They generally mandate the SA to: either do something, lobby something or support something.  For example, to support a campaign to help the environment or lobby NESCol for improvements on break times.  A motion is when text, is submitted by the students to shape the policies of NESCol SA.

 

If it is something that can have an impact on Students, it is something that can make a difference.  So if something can be done about it, it can be proposed to the SA. 

 

How Do I Write a Motion?

 

The Motion must meet the following criteria:

 

  1. Motion Title – This may be a factual description of the topic, or it may be a pun or catchphrase
  2. Name of the Proposer (the person who writes the Motion)
  3. Name of the Seconder (the name of a person who supports the Motion)
  4. AGM Believes – What the problem is
  5. AGM Further Believes – Why this is a problem
  6. AGM Resolves – What the suggested solution is

Your Motion must be no longer than 1000 words. 

 

When submitting your Motion, please include your full name, Student ID number and course in the body of the email.

 

How Do I Submit a Motion?

 

Your Motion should be submitted in writing to nescolsa@nescol.ac.uk

 

All Motions will be looked at by the Students’ Association Manager and Sabbatical Officers for approval to ensure that these are not inflammatory,defamatory, discriminatory and do not incite hatred or violence.

 

All Motions will be published online at least one week before the AGM.  This will allow Students to suggest any amendments prior to the event.

 

What Now?

The Motion will be looked at by the Sabbatical Officers and Students’ Association Manager and, if approved, included in the documentation for the AGM.

 

At the AGM itself you (as Proposer) will have the opportunity to speak for up to two minutes to tell the Students attending why they should support your Motion.  If you do not wish to speak, you can waive your right to speak to your Seconder, who will be able to do this on your behalf. 

 

The Chair will then ask if there are any amendments to be made to the Motion.  If any are raised, these will be considered.

 

Students will then have an opportunity to argue against the amendments, and then for it.  A vote will be taken to adopt the changes.

 

Once it has been agreed upon as to whether or not the amendments should be accepted, the Motion will be spoken about including those parts (if appropriate).   Again, there can be arguments For and Against the Motion.  The Proposer will then have an opportunity to give a summation of the Motion.  This will be for one minute.  The Proposer can waive their right of summation. 

 

The Chair will then ask all attendees to vote For, Against or in Abstention.  The votes will be counted and the result will be given immediately. 

 

If the Motion passes it will be integrated into SA Policy.

 

Deadline for motions

 

The deadline for the submission of Motions will be noted in AGM promotional material including, but not limited to, BlackBoard announcements, social media and posters.

 

Amendments

 

Amendments can be submitted to nescolsa@nescol.ac.uk as outlined previously.  However, all you need to do is state whether you wish to Add, Change, Remove or Reword a particular point and give details of what that point is. 

 

Amendments can, as stated above, be submitted during AGM.  You will have an opportunity to write any amendments and have the Chair raise them.  The Chair will inform you when it is appropriate to do so. 

 

Due to time constraints, it is always better to submit amendments prior to the AGM.  

 

Diagram

The process for Motions and Amendments is detailed in the diagram below.

 

Thank You

Thank you for taking the time to read this and we hope to see you at the AGM!